Privacy Policy

Last updated: May 2026

Introduction

Northway Accountancy Limited (“we”, “our”, “us”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store and protect your personal data when you:

  • Visit our website

  • Contact us by phone, email or social media

  • Become a client

  • Use our services

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable privacy legislation.

Who We Are

Northway Accountancy Limited is an accountancy practice providing accounting, tax, payroll, advisory and related professional services.

Data Controller: Northway Accountancy Limited
Email: hello@northwayaccountancy.co.uk

The Information We Collect

We may collect and process the following categories of personal data:

Identity Information

  • Name

  • Date of birth

  • National Insurance number

  • Company details

  • Government identification documents

Contact Information

  • Email address

  • Telephone number

  • Postal address

Financial Information

  • Accounting records

  • Bank information

  • Tax information

  • Payroll data

  • VAT information

Technical Information

  • IP address

  • Browser type

  • Device information

  • Website usage data

Compliance Information

To comply with anti-money laundering regulations, we may collect identity verification documents and information relating to beneficial ownership, source of funds and related compliance matters.

How We Use Your Information

We process personal data for the following purposes:

  • Providing accountancy and tax services

  • Managing client relationships

  • Complying with legal and regulatory obligations

  • Identity verification and anti-money laundering compliance

  • Communicating with clients

  • Improving our website and services

  • Managing billing and payments

  • Responding to enquiries

Lawful Bases for Processing

We rely on one or more of the following lawful bases:

  • Performance of a contract

  • Compliance with legal obligations

  • Legitimate interests

  • Consent where required

Sharing Your Information

We may share personal data with:

  • HM Revenue & Customs

  • Professional advisers

  • Software providers and cloud service providers

  • Regulatory bodies

  • Identity verification providers

  • Pension providers and payroll processors where relevant

We only share information where necessary and take reasonable steps to ensure appropriate security measures are in place.

International Transfers

Where data is transferred outside the UK, we ensure appropriate safeguards are implemented in accordance with UK GDPR requirements.

Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, regulatory, tax and accounting requirements.

Client records are generally retained for a minimum of six years following the end of the business relationship unless longer retention is required.

Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse or disclosure.

However, no method of transmission over the internet is completely secure and we cannot guarantee absolute security.

Your Rights

Under data protection legislation, you may have rights including:

  • Access to your personal data

  • Correction of inaccurate information

  • Erasure of personal data in certain circumstances

  • Restriction of processing

  • Objection to processing

  • Data portability

  • Withdrawal of consent where applicable

Requests can be made by contacting us using the details above.

Complaints

If you are unhappy with how your personal data has been handled, you may contact the Information Commissioner’s Office (ICO).

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page.